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Welcome resources

Onboarding Resources

Practical reference guides for organizations, local partners, and supporters using LocalLoop fundraiser pages.

These resources summarize working responsibilities for fundraiser setup, ordering, fulfillment, pickup, and support. They are written for onboarding and day-to-day reference, not as a replacement for final agreements, tax guidance, or legal review.

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Organization Welcome Guide

Organizations use LocalLoop to run online fundraiser pages, collect clear order records, and coordinate participant or Guest Supporter attribution.

  • Confirm fundraiser timing, product lineup, pickup expectations, and participant instructions before launch.
  • Share the official fundraiser page, participant links, or QR links with supporters.
  • Use LocalLoop order records as the source of truth for buyer orders and fundraiser reporting.
  • Coordinate final-mile handling after products are received from local partners.

Local Partner Welcome Guide

Local Partners provide the fundraiser products, accurate product details, and fulfillment support needed for a clean community fundraiser.

  • Provide accurate product names, descriptions, pricing, package size, allergen information, and availability.
  • Review order records and fulfillment reports before preparing orders.
  • Pack and label fundraiser products according to the agreed organization pickup or delivery plan.
  • Correct vendor packing or fulfillment mistakes when the mistake is tied to local partner preparation.

Buyer / Supporter Order Policy

Supporters should review their cart, buyer information, fundraiser name, participant attribution, and pickup expectations before submitting an order.

  • Product orders are not shipped or dropshipped to individual buyers.
  • Fundraiser products are distributed through the organization’s pickup or distribution process.
  • All fundraiser product sales are final once fulfilled or delivered.
  • LocalLoop may review duplicate charges, payment-processing errors, or technical checkout errors.

Distribution Responsibility Summary

LocalLoop provides the online fundraiser page, order records, reporting, and coordination support. The organization handles the final-mile process after products are received.

  • The organization is responsible for storage, sorting, pickup coordination, and buyer distribution.
  • The online fundraiser page and LocalLoop order records are the source of truth.
  • If printed flyers or informal messages differ from the online fundraiser page, the online page controls.
  • Availability is currently confirmed during onboarding for the Denver Metro area and Boulder corridor.

Vendor Fulfillment Expectations

Fulfillment should be prepared from LocalLoop order records and confirmed against the agreed fundraiser pickup or delivery timing.

  • Use LocalLoop reports to confirm organization totals, product totals, and packing quantities.
  • Keep product substitutions, shortages, or timing issues visible to LocalLoop and the organization.
  • Do not rely on screenshots, informal summaries, or printed materials when LocalLoop reports are available.
  • Correct product-count or packing mistakes promptly when the error occurs during local partner fulfillment.

Operational notes

LocalLoop currently supports fundraisers in the Denver Metro area and Boulder corridor, with availability confirmed during onboarding. Each fundraiser may have specific timing, pickup, product, or reporting details based on the organization and participating local partners.

For help with fundraiser setup, local partner onboarding, order-record questions, or technical checkout issues, contact LocalLoop support.

Email: [email protected]